| Rules & Constitution |
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Revised 15th June 2011 1. Club Structure 1.1 The Club shall be known as Welwyn Garden City - King George Football Club and will provide youth football training facilities and competition to children in the Welwyn Garden City area. King George FC shall affiliate with the Herts F.A., Mid-Herts Rural Minors League and other such Leagues and Cup Competitions that they are entered into. 1.2 The Club shall be overseen by the Management Committee and aims to provide as much youth football as possible for players in Welwyn Garden City and the surrounding area. The Management Committee will be responsible for the overall financial and structural strength of the Club. 1.3 All footballing aspects of the Club shall be administered by a Management Committee consisting of Chair, Treasurer and Club Secretary with inputs from the Child Welfare Officer, Head Coach and other such co-opted individuals as the Committee consider to be necessary. 1.4 The Management Committee shall meet at least 4 times per year and a minimum of 5 (five) elected members including at least one of the Chair or Vice Chair must be present for the meeting to be quorate. The Chair shall have the casting vote if necessary (or Vice Chair if Chair is absent). 1.5 The Committee shall meet with team managers as required and at least four times per year. 1.6 Committee members shall be elected annually at the AGM in June. There is no limitation, other than re-election, on the length of time one individual may occupy a Committee position. No member may hold more than a maximum of 2 elected roles on the Committee. 1.7 All disputes/complaints that cannot be resolved informally shall be referred to the Committee. In their considerations the Committee will be guided by the Players, the Supporters and the Officials Codes of Conduct. 1.8 The election of Committee members shall be carried out on a one person, one vote basis for those attending the vote.
2. Membership 2.1 Initial membership is open to all regardless of footballing ability. If demand for membership exceeds facilities available then membership will be on a first come first served basis. 2.1 All players must register with the Club. 2.2 Players at under 8 and above must register with the Club and the League that the Club is playing in (normally the Mid-Herts Rural Minors League). The age of registration with the League may change in line with changes in League rules. 2.3 The Club will shall make registration facilities available at the appropriate time of year. This shall normally be in the period May to September. 2.4 Players joining mid season shall be required to register with the Club and League as appropriate. 2.5 No player shall train or play as a representative of the Club until their Club registration has been completed. 2.6 All players must be registered in a team within their correct age group.
3. Subscriptions 3.1 The Club shall be non-profit making and annual subscriptions shall be set at a level deemed necessary to fund the Club and safeguard broad social inclusion. 3.2 Annual subscriptions will be set at the AGM taking into account guidance offered by the Treasurer. 3.3 Annual subscriptions or agreed deposits must be paid at the time of registration. No player will be registered with the Club or the League until his/her subscriptions or deposits have been paid. Failure to fulfil the Club’s agreed payment schedule could result in the player being suspended 3.4 When the subscription has been paid no player will be expected to pay an additional weekly sum for playing in games/training. 3.5 Managers may on occasion collect regular weekly amounts from players when saving for particular events or equipment e.g. football tours, training tops etc. The Management should be informed when taking such collections and failure to do so could lead to disciplinary action against the manager. 3.5 Players defaulting on payment or failing to fulfil and agreed payment schedule for any reason may be excluded from the Club.
4 Refunds on Subscriptions 4.1 Once a player has registered, then the Club has entered into financial commitments on his/her behalf. Refunds will not be made to any player who subsequently leaves the Club of his/her own free will. 4.2 Refunds, at a level agreed by the Committee, will be made in the case of long-term illness or injury. 4.3 The Committee has the right to make refunds in cases of exceptional circumstances. Non- availability for training will not be considered to be exceptional circumstances. 4.4 The decision of the Committee in all matters relating to refunds is final.
5 Team Management 5.1 Each team shall be managed by a Team Manager (normally but not necessarily a parent of a player) approved by the Management Committee and registered with the League. 5.2 Each team manger will notify the Management Committee of any voluntary helpers. 5.3 All team managers will be required to submit a CRB (or equivalent) disclosure. 5.4 The Management Committee will decide on a case by case basis whether helpers also need to submit a CRB (or equivalent) disclosure. 5.5 The Club will normally offer all new managers FA Coaching Training at Level 1 and basic First Aid Training. 5.6 Managers will not be accepted until they have completed or arranged to complete this level of training. 5.7 Each team shall be given a weekly training session. 5.8 The final training timetable will be agreed with managers at the AGM. 5.9 Each team shall be provided with a pitch for its home matches. 5.10 Squads that are too young to be entered into League and Cup competitions will have training only. This training will normally be provided on Saturday morning and subscriptions will reflect this lower level of provision. 5.11 The Team Manager's decision on team selection will be final.
6 Transfers 6.1 No player may register with another club while still being registered with King George or may register with King George while still being registered with another club. 6.2 Inter Club transfers must comply with League regulations. The Club will not release the registration of a player who has outstanding subscriptions. All Club property must be returned before a registration will be released.
7 School Teams 7.1 Club activity will take place in the evenings, at weekends and in school holidays but the Club will recognise that if a playing member has a clash with a school extra-curricula activity then his/her priority will be with the school based event.
8.1 Shirt sponsorship is acceptable within F.A. regulations. All sponsorship arrangements must go through the Sponsorship Secretary. 8.2 An agreed amount of sponsorship allows a team to carry a company logo on the front of their shirts. Monies received in this way will go into the general club funds and will not be seen as funding that particular team. 8.3 Company sponsorship of other kit such as training tops, kit bags etc. must be by the agreement of the management Committee.
9. Club Discipline 9.1 The Club will operate on the basis that it is good to win but it is better to participate. Winning at all costs is not acceptable. 9.2 All players, parents, officials and supporters are expected to observe the Codes of Conduct signed during the membershp process and as displayed on the club website. Persons breaking those codes may be subject to the disciplinary sanctions set out in those codes. 10. Constitution and Rules Changes 10.1 Constitution and rule changes may only take place at the AGM or a specially convened EGM. 10.2 Such change must be notified in writing to the Chairman at least 7 days in advance of the meeting 10.3. Voting rights at the meeting will be one person, one vote.
11. Dissolution of the Club
11.1 The Club will be dissolved at an AGM or EGM if: 11.2 In the event of dissolution the Club will use any net assets to repay any unspent grant from a grant making body, such as the Football Foundation, where this was a condition of the original grant. 11.3 In the event of dissolution, any net assets after the repayment of any unspent grant as referred to in 11.2 will be distributed to CASC registered youth football organisations in the Welwyn Garden City area.
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